Purchase orders your suppliers can act on.
Order goods in writing. List what you need, the price you agreed and when it should arrive, then send your supplier a clear PDF.
Create your purchase order
How to make a purchase order
Add your business and vendor
Your company is the buyer; the vendor is the supplier you're ordering from.
List items and quantities
Each product with quantity and the agreed unit price.
Set delivery and send
Add a delivery date, ship-to address and terms, then download the PDF.
What to include in a purchase order
- A unique PO number your supplier can reference on their invoice
- Your business (buyer) and the vendor's details
- A ship-to address if it differs from your billing address
- Item descriptions, quantities and agreed unit prices
- Delivery date, payment terms and any special instructions
How POs fit with invoices
You send the purchase order; the supplier ships and sends an invoice that quotes your PO number. Matching the two makes it easy to check you were billed for what you ordered.
Need a different document?
Your business details carry over, so each document takes seconds.
| Description | Qty | Rate | Amount |
|---|---|---|---|
Brand identity package Logo, color palette, type system |
1 | $2,400.00 | $2,400.00 |
Website design — 5 pages Desktop + mobile layouts |
1 | $3,200.00 | $3,200.00 |
Copywriting Hourly |
6 | $85.00 | $510.00 |
Print-ready menu design |
2 | $180.00 | $360.00 |
Invoice
Open →Ask for payment.
Receipt
Open →Confirm you've been paid.
| Description | Qty | Rate | Amount |
|---|---|---|---|
Brand identity package Logo, color palette, type system |
1 | $2,400.00 | $2,400.00 |
Website design — 5 pages Desktop + mobile layouts |
1 | $3,200.00 | $3,200.00 |
Copywriting Hourly |
6 | $85.00 | $510.00 |
Print-ready menu design |
2 | $180.00 | $360.00 |
Estimate
Open →Price a job before it starts.
(503) 555-0142
| Description | Qty | Rate | Amount |
|---|---|---|---|
Brand identity package Logo, color palette, type system |
1 | $2,400.00 | $2,400.00 |
Website design — 5 pages Desktop + mobile layouts |
1 | $3,200.00 | $3,200.00 |
Copywriting Hourly |
6 | $85.00 | $510.00 |
Print-ready menu design |
2 | $180.00 | $360.00 |
Quote
Open →A fixed price to accept.
| Description | Qty | Rate | Amount |
|---|---|---|---|
Brand identity package Logo, color palette, type system |
1 | $2,400.00 | $2,400.00 |
Website design — 5 pages Desktop + mobile layouts |
1 | $3,200.00 | $3,200.00 |
Copywriting Hourly |
6 | $85.00 | $510.00 |
Print-ready menu design |
2 | $180.00 | $360.00 |
Proforma invoice
Open →A preliminary bill before delivery.
Questions
Is it really free?
Yes. Create and download as many documents as you like, with no account and no watermark. A small "Made with invoicereceiptmaker.com" line appears in the PDF footer.
Where is my data stored?
Only in your browser's local storage on this device. The PDF is generated on your computer — we never see your clients, amounts or logo.
Is a purchase order a contract?
Once the supplier accepts it, a PO often forms part of the agreement. Rules vary — this tool is not legal advice.
How should I number purchase orders?
Any consistent sequence works, such as PO-0001, PO-0002. The number increases automatically after each download.
Your purchase order, ready in minutes.
Free, private and ready to download. No account needed.