Auto Repair invoice template
An auto repair and mechanic invoice with vehicle details, parts and labor — ready to print for the customer at pickup.
Your auto repair invoice, pre-filled
What to include on a auto repair invoice
- Your business name, contact details and license number if your trade requires one
- The client's name, billing address and the job or project address
- Vehicle year, make, model, VIN and mileage
- Each part with part number, quantity and price
- Labor hours and rate, plus diagnostic and shop fees
- Warranty terms for parts and labor
- Subtotal, tax (if you charge it) and the balance due
- Payment terms, due date and how the client can pay
How auto repair businesses usually bill
Repair shops bill parts at a marked-up price and labor by "book time" — the standard hours for a job — times the shop's hourly rate. Diagnostic fees and shop supplies are usually separate lines.
Many states require a written estimate before work starts and an itemized invoice afterwards, so keep both.
Questions
Where do I put the vehicle details?
Add year, make, model, VIN and mileage in the Notes field — they print clearly on the invoice.
Do I need to give an estimate first?
Many states require a written estimate for repairs over a set amount. Use our estimate template, then turn it into an invoice.
Is this template free?
Yes — fill it in, download as many PDFs as you need, no account and no watermark. Your details stay in your browser.
Your auto repair invoice, ready in minutes.
Free, private and ready to download. No account needed.