Consulting invoice template
A clean consulting invoice for hourly engagements, day rates and retainers — with room for project references and expenses.
Your consulting invoice, pre-filled
What to include on a consulting invoice
- Your business name, contact details and license number if your trade requires one
- The client's name, billing address and the job or project address
- The engagement or statement-of-work reference
- Hours or days worked, by activity or period
- Reimbursable expenses billed separately at cost
- Subtotal, tax (if you charge it) and the balance due
- Payment terms, due date and how the client can pay
How consulting businesses usually bill
Consultants usually bill hourly, by the day, or on a monthly retainer. Retainers are often invoiced at the start of each month; hourly work at the end of the month with a time log attached.
Keep expenses on their own lines so the client can see what is fee and what is reimbursement.
Questions
Should I attach a timesheet?
For hourly work, yes. A short time log builds trust and reduces questions from the client's accounts team.
How do I invoice a retainer?
Invoice the retainer amount at the start of the period as one line, then add any hours over the retainer on the next invoice.
Is this template free?
Yes — fill it in, download as many PDFs as you need, no account and no watermark. Your details stay in your browser.
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