Construction invoice template
A construction invoice with labor, materials, subcontractors and progress billing laid out the way clients and lenders expect.
Your construction invoice, pre-filled
What to include on a construction invoice
- Your business name, contact details and license number if your trade requires one
- The client's name, billing address and the job or project address
- The project name, site address and contract or PO number
- Work completed this period, by phase or line item
- Materials, subcontractor costs and change orders
- Any retainage withheld and the amount due now
- Subtotal, tax (if you charge it) and the balance due
- Payment terms, due date and how the client can pay
How construction businesses usually bill
Construction work is usually billed in progress payments tied to a schedule of values or project milestones. Each invoice shows what was completed this period, any retainage held back, and the amount due now.
For smaller jobs, a single invoice with labor and materials lines is enough.
Questions
What is retainage?
Retainage is a percentage (often 5–10%) the client holds back until the project is complete. Note it in your terms and show the amount due after retainage.
Can I attach lien waivers?
Attach them to your email alongside the PDF invoice — many clients require a waiver with each progress payment.
Is this template free?
Yes — fill it in, download as many PDFs as you need, no account and no watermark. Your details stay in your browser.
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